Reviewed/Updated October 2024
All members in The Nevada Registry database are assigned an Application Type and an Application Status. Application Types include Regular, ECE Trainer and Topic Trainer Member. Application Statuses include Active, Pre-Level, Inactive, Request, Incomplete, Review, Renewal, Failure to Submit, Late Payment Received and Recycled.
Account Types
Upon account creation, each record is assigned an account type:
- Regular: Individual previously/currently works in ECE and/or has formal education in ECE, has applied for Career Ladder placement and is not a trainer.
- ECE Trainer: Individual previously/currently works in ECE and/or has formal education in ECE, has applied for Career Ladder placement and has been approved as a trainer.
- Topic Trainer Member: Individual has applied for Career Ladder placement but does not have formal education in ECE to qualify as an ECE Trainer.
Application Status Definitions
Application statuses are assigned to all accounts. It is important to note that the application status associated with an account will change as the application moves through the processing queue.
- Active: Status used to designate when a member’s Membership Application and/or Renewal form has been processed, they have been placed on the Career Ladder and a Certificate of Achievement has been issued. Members remain in Active status for a period of one year from the date that their application was processed. Occasionally, expiration dates are adjusted to address workflow issues.
- Pre-Level: Status used to designate when a member is active but possesses less than 1,000 hours of direct early childhood service needed to place at the entry or non-degreed levels of the Career Ladder (Levels 1 – 3). A Certificate of Participation has been issued and is valid for one year.
- Inactive: Status used to designate when a member’s membership has expired. All members are required to renew their membership on an annual basis in conjunction with the expiration date listed on their membership certificate. The Application Status for members who do not renew on time, or prior to their expiration date, is changed to ‘Inactive’ on the day that the certificate expires.
- Request: Status used to designate when an individual has requested access to the online Membership Application but has not yet submitted an application. Individual has a total of ten calendar days to initiate and submit an online application before the request or partial application (if initiated) is deleted from the system.
- Incomplete: Status used to designate when an individual has applied but the application is incomplete. The individual has a designated number of days to complete their application before it is deleted from the system. Previously uploaded supporting documentation is retained electronically in the database to support the application upon re-submission, if applicable.
- Review and Renewal: Internal status used to indicate when a complete application or renewal has been received. Member is compliant with Child Care Licensing regulations regarding mandatory participation (if applicable), but the application has not yet been processed.
- Failure to Submit: Status is used to designate when an individual requested an application but did not submit an application within ten calendar days. The individual must re-initiate the application process. Previously uploaded supporting documentation is retained electronically in the database to support the application upon re-submission, if applicable.
- Late Payment Received: Status used to designate when a member is expired but has submitted the required reinstatement fee of $25. The member can now proceed with the renewal process.
- Recycled: Status is used to designate when an individual submitted an incomplete membership application form but did not submit the required supporting documentation by the specified deadline. The application has been deleted from the system and the individual must re-initiate the application process. Previously uploaded supporting documentation is retained electronically in the database to support the application upon re-submission, if applicable.
Mandatory Participation
For the purposes of mandatory participation, accounts in any of the following statuses are considered “Active” members of The Nevada Registry and IN compliance with Child Care Licensing.
- Active
- Pre-Level
- Review
- Renewal
The following statuses are considered “Inactive” and NOT in compliance with Child Care Licensing:
- Inactive
- Request
- Incomplete
- Failure to Submit
- Late Payment Received
- Recycled